A school or department other than Education Technology has purchased iPads. How do they get setup for use by staff or students in BCBE?

iPad Setup

For iPads not Purchased by Ed Tech

IPads purchased by the Ed Tech department are managed centrally using a combination of the Apple Device Enrollment Program (DEP) and Filewave.  Purchases for apps to be used on these ipads are made using Apple ID's that are created specifically for these ipads - one unique Apple ID per ipad.  Purchasing apps in this manner is beneficial to the district because:

• BCBE owns the Apple ID and password, therefore future updates to apps requiring an Apple ID password is not problematic.  In the past, where teachers used their own Apple ID's to purchase apps, we encountered problems after a teacher left us.  Now, when a teacher retires or leaves, and we do not have a problem with trying to guess his/her Apple ID info. 
• BCBE is compliant with volume purchasing rules as established by Apple.  In the past, if one teacher bought one app, and then installed on multiple machines, the district could have been in violation of Apple purchasing rules.
  

So, now that we better understand volume purchasing and the long term "bad effects" of our old practices, how do we advise other departments (other than Ed Tech) to set up their iPads?  There are really two answers to this, depending on when the ipads were purchased.

For new purchases of ipads

Before distributing to schools or staff, any new ipads bought should be delivered to the Ed Tech Department for configuration.  This will allow us to take advantage of the Apple Device Enrollment Program (DEP).  We will also create Apple ID's for each device (and provide you with that info), and set the ipads to be remotely managed by the Filewave server.

For existing ipads bought prior to November 1, 2014

These ipads will not be enrolled in the Apple Device Enrollment Program (DEP).  Schools may continue to use these ipads.  If the school or department has trouble using existing ipads, or would like to "retrofit" to the newer volume purchasing model, technicians from the Ed Tech Department are available to restore an ipad back to "Factory" settings and remove all data and then setup wireless network access.  The school or department can then create Apple ID's per ipad and make future app purchases using these accounts.